Transportation System
After enabling transportation, six new sections must be configured before the transportation system can be used:
- Fees Schedule
- Bill Policies
- Agencies
- Adding Cars
- Adding Drivers
- Users
The steps involved in configuring these sections are explained below.
Adding Transportation Billing Policies
A transportation billing policy must be added to the system before a fees schedule can be defined.
To add a billing policy, click on the Billing tab (on the menu bar) > Policies. Then click on the icon
next to Transportation Billing Policies to open up the following form to fill out the billing policies.
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The fields for the form above are explained below:
- Label: Name for the billing policy.
- In area code: The code from the fee schedule to bill In area service
- Out area code: The code from the fee schedule to bill Out area service.
- Mileage code: The code from the fee schedule to be used when billing miles. To enter the codes with a modifier, leave a space between code and the modifier. For eg: TAT(SPACE)TN.
- Billing location: Enter the billing location.
- Out of Area zip codes: Enter out of area zip codes here.
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Agencies
Enter the name and location of the agencies here which is going to make a transport request. To add agencies to the system, go to Dashboard > Transportation > Agencies.
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Click on the green plus icon next to Agencies for which Transportation is provided.
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This will open up a form to add new agencies to the system.
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- Agency name: Enter the name of the Agency.
- Contact person: The name of the person who you are going to contact at the agency
- Billing policy: Billing policy the agency uses.
- Address: Enter the address and the zip code of the agency.
- Phone: Enter the phone number of the agency.